An unusual dependency requires a different review order and the responsible owners need to approve the exception.
The useful bits
- Normal review sequence
- Reason for the exception
- Approval should specify the item, changed sequence and conditions that preserve the necessary checks.
Before you write
Use this example when an unusual dependency requires a different review order and the responsible owners need to approve the exception. Gather the details below so the recipient can act without asking you to reconstruct the situation.
- Normal review sequence
- Reason for the exception
- Checks that must still happen
An email you can adapt
The subject “Review-order exception for [item]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.
Subject: Review-order exception for [item] Hi [name], For [item], we propose moving [review step] before [other step] because [specific dependency]. The usual sequence is [reference], and we are asking for an exception rather than changing it for all work. Please confirm whether this is acceptable and identify any conditions. The required checks will still be completed before [final use]. We will record the exception with the item so later reviewers understand the order. Best, [sender]
Check the boundary
An exception to timing should not be interpreted as permission to omit a required review altogether.
What a useful reply should settle
Approval should specify the item, changed sequence and conditions that preserve the necessary checks.
Return to the normal sequence for later items unless the process owner approves a wider change.
About this guide
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