A contractor’s working address exists but public directory visibility needs a separate business decision.
The useful bits
- Directory audience and purpose
- Contractor’s approved role description
- The response should approve or decline a defined entry and assign its review owner.
Before you write
Use this example when a contractor’s working address exists but public directory visibility needs a separate business decision. Gather the details below so the recipient can act without asking you to reconstruct the situation.
- Directory audience and purpose
- Contractor’s approved role description
- Sponsor responsible for review
An email you can adapt
The subject “Directory visibility for [contractor]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.
Subject: Directory visibility for [contractor] Hi [name], Please confirm whether [contractor] should appear in [directory] for the duration of [project]. The proposed entry would show [professional fields] and the approved project address. We will not include personal contact details. If publication is appropriate, please identify the business sponsor and the date on which the entry should be reviewed. Account access and directory visibility will remain separate decisions. Best, [sender]
Check the boundary
A working account does not automatically authorize publication in an external or company-wide directory.
What a useful reply should settle
The response should approve or decline a defined entry and assign its review owner.
At the agreed review point, check whether the directory entry still serves an active business purpose.
About this guide
Prepared with AI assistance for the BITTU Mail editorial library. Check important details against your original messages and current account settings. Product access depends on your role, plan and provisioning state. Provider interfaces and requirements can change.
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