Confirm a Project File Transfer With a Manifest

Before you write

Use this example when a handover includes several files and the recipient needs to confirm completeness without relying on one archive name. Gather the details below so the recipient can act without asking you to reconstruct the situation.

• File manifest and version
• Authorized transfer channel
• Recipient responsible for checking

An email you can adapt

The subject “Handover files for [project reference]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.

Subject: Handover files for [project reference]

Hi [name],
We have shared the [project] handover through [approved location]. The manifest lists [file groups] and identifies the current versions. Please confirm that you can access the files and that the expected items are present. If something is missing or unreadable, name the item rather than sending the entire package back by email. Receipt confirmation is separate from your later acceptance review of the contents.
Best, [sender]

Check the boundary

Use access appropriate to the information and do not expose a confidential handover through a public link.

What a useful reply should settle

The recipient should confirm access and completeness against the manifest, with missing items clearly named.

Resolve gaps, then record the transfer date and the version that was actually received.