A new colleague has accepted an offer but still needs practical arrival information before their first morning.
The useful bits
- Confirmed start date and time zone
- Reception contact and meeting point
- A useful reply confirms the arrival plan and identifies any practical adjustment still needed.
Before you write
Use this example when a new colleague has accepted an offer but still needs practical arrival information before their first morning. Gather the details below so the recipient can act without asking you to reconstruct the situation.
- Confirmed start date and time zone
- Reception contact and meeting point
- Equipment collection arrangements
An email you can adapt
The subject “Your first day on [date]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.
Subject: Your first day on [date] Hi [name], We look forward to welcoming you on [date]. Please arrive at [time and location] and ask for [contact]. Your first meeting is with [manager] at [time]. We have arranged [equipment or access collection]. Please reply to confirm these details and let us know whether any arrival arrangements need adjusting. You do not need to send identity documents in this reply. Best, [sender]
Check the boundary
Keep payroll forms and identity checks in the approved onboarding channel, rather than attaching sensitive documents casually.
What a useful reply should settle
A useful reply confirms the arrival plan and identifies any practical adjustment still needed.
If the start date changes, send a corrected plan to everyone arranging reception and equipment.
About this guide
Prepared with AI assistance for the BITTU Mail editorial library. Check important details against your original messages and current account settings. Product access depends on your role, plan and provisioning state. Provider interfaces and requirements can change.
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