A referee has agreed to help and you need their preferred professional contact details before sharing them.
The useful bits
- Referee’s existing consent
- Hiring organisation and role
- The response should identify approved contact details and any limits on when they may be used.
Before you write
Use this example when a referee has agreed to help and you need their preferred professional contact details before sharing them. Gather the details below so the recipient can act without asking you to reconstruct the situation.
- Referee’s existing consent
- Hiring organisation and role
- Proposed contact window
An email you can adapt
The subject “Preferred contact details for your reference” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.
Subject: Preferred contact details for your reference Hi [name], Thank you for agreeing to provide a reference for my application to [organisation]. Before I share your details, which email address or phone number would you prefer them to use? They expect to contact referees around [period]. Please also let me know if there are times to avoid. I will share only the details you approve and can send a short reminder of our work together if helpful. Best, [sender]
Check the boundary
Prior agreement to be a referee does not mean every personal contact detail may be circulated.
What a useful reply should settle
The response should identify approved contact details and any limits on when they may be used.
Tell the referee once the details have been shared and notify them if the hiring timetable changes.
About this guide
Prepared with AI assistance for the BITTU Mail editorial library. Check important details against your original messages and current account settings. Product access depends on your role, plan and provisioning state. Provider interfaces and requirements can change.
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